Making a Submission

The process for making a submission may vary slightly depending on the topic. On each engagement project page you will find the instructions you need for making a submission.

Public availability of submissions

Subject to the provisions of the Local Government Official Information and Meetings Act 1987, all submissions are made publicly available on our website. Your contact details (but not your name) are confidential and will not be published. Elected members will receive all submissions without contact details so they can consider the views and comments expressed.

Hearing your submission

Hearings are normally held in the Council Chambers, and there is public seating available in the room. You may present to the full Council, or to a hearing panel. Staff involved in the project will be at the hearing. Other submitters and members of the public may also be present.

Members of the Council or hearing panel will have a copy of your submission before the meeting. It is suggested that you should use your time allocation to highlight your main points and emphasise the things you think are most important.

Generally 10 minutes will be allowed for hearing each submission, including time for questions. Because there may be a number of submissions to hear, and a limited time in which to hear them, your cooperation in keeping to your time allocation is be appreciated.

When it is your turn to speak, you will be asked to come up to the table. You can either sit or stand, whichever feels the most comfortable - it is up to you. You are welcome to bring a supporter with you. You may be asked questions about your submission, so please stay at the table after you have finished speaking. The Council or hearing panel will not enter into a debate with you on your submission.

Decisions

After the Council or hearing panel has heard the speakers, they will consider all written and verbal submissions. Once the decisions have been adopted by Council, you will be sent a letter advising you of the decision on your submission.